Outlook 2016 for Mac is a powerful email client that offers a wide range of features to help you manage your email effectively. One of the most useful features is the ability to export specific folders, allowing you to back up important emails or transfer them to another account or computer.

In this step-by-step guide, we will walk you through the process of exporting specific folders in Outlook 2016 for Mac. Whether you want to create a backup of your important emails or transfer them to a new computer, this guide will show you how to do it in just a few easy steps.

To begin, open Outlook 2016 for Mac and navigate to the folder you want to export. This could be your Inbox, Sent Items, or any other folder you have created. Once you have selected the folder, go to the File menu at the top of the screen and choose the Export option.

In the Export window, select the folder you want to export and choose a location to save the exported file. You can choose to export the entire folder, including all subfolders, or just the selected folder. Make sure to choose a location that is easy to remember and access.

Once you have selected the folder and the export location, choose the format in which you want to export the folder. Outlook 2016 for Mac offers various file formats, including .olm, .pst, and .csv. Choose the format that suits your needs and click the Export button.

Outlook 2016 for Mac will now begin exporting the selected folder. The time it takes to export depends on the size of the folder and the speed of your computer. Once the export is complete, you will be able to access the exported file in the location you specified earlier.

That’s it! You have successfully exported a specific folder in Outlook 2016 for Mac. Whether you want to create a backup or transfer your emails to a new computer, this step-by-step guide has shown you how to do it with ease. Now you can rest easy knowing that your important emails are safe and accessible whenever you need them.

Exporting Specific Folders in Outlook 2016 for Mac

If you use Outlook 2016 for Mac as your email client, there may come a time when you need to export specific folders to another location. Whether you want to create a backup of important emails or transfer them to another computer, Outlook makes it easy to export specific folders.

Step 1: Launch Outlook

To begin the process, open Outlook 2016 for Mac on your computer. Make sure you are logged into the account that contains the folders you want to export.

Step 2: Select the Folders

In the left-hand navigation pane, locate and click on the folder you wish to export. If you want to export multiple folders, hold down the Command key while selecting each folder.

Step 3: Go to the File Menu

Once you have selected the desired folders, go to the File menu at the top left corner of the screen. Click on Export from the drop-down menu.

Step 4: Choose the Export Type

A new window will appear with export options. Select the “Outlook for Mac Data File (.olm)” option and click on the right arrow button.

Step 5: Save the Exported File

You will now be prompted to choose a location to save the exported file. Browse to your desired location and enter a name for the file. Click on the Save button to start the export process.

Step 6: Verify the Export

Once the export process is complete, you can verify that the folders have been exported by checking the specified location. The exported file will have the .olm file extension.

By following these steps, you can easily export specific folders in Outlook 2016 for Mac and ensure that your important emails are safely stored in a separate location.

Choose the folders you want to export

When exporting specific folders in Outlook 2016 for Mac, you have the flexibility to select the exact folders you want to include in the export. This allows you to customize the export process and ensure that only the necessary folders are exported.

To choose the folders you want to export, follow these steps:

1. Open Outlook 2016 for Mac.
2. Click on the “File” tab in the top menu bar.
3. Select “Export” from the drop-down menu.
4. In the export window, choose the “Outlook for Mac Data File (.olm)” option.
5. Click on the “Items to Export” drop-down menu.
6. Here, you will see a list of all your mailbox folders.
7. Select the folders you want to export by checking the checkboxes next to their names. You can select multiple folders at once.
8. If you want to include the subfolders of a selected folder in the export, check the “Include subfolders” checkbox.
9. Click the “Continue” button to proceed with the export process.

By carefully selecting the folders you want to export, you can streamline the export process and ensure that only the necessary data is included in the exported file. This can help save time and storage space, especially if you have a large mailbox with numerous folders.

Once you have chosen the folders you want to export, you can proceed with the rest of the export process, including specifying the destination for the exported file and choosing any additional export options you may need.

Navigate to the export option in Outlook

Once you have chosen the specific folders that you want to export in Outlook 2016 for Mac, you can easily navigate to the export option. Follow these simple steps:

1. Open Outlook on your Mac computer.
2. Click on the “File” tab in the top menu bar.
3. From the drop-down menu, select “Export”.
4. A new window will appear, showing different export options.

You are now ready to proceed with exporting the selected folders in Outlook 2016 for Mac.

Select the export format

Once you have selected the folders you want to export in Outlook 2016 for Mac, you will need to choose the export format for your files. Outlook offers two options for exporting your folders: PST (Personal Storage Table) and OLM (Outlook for Mac Data File).

PST Format

If you choose to export your folders in PST format, you will be able to save them as a single file that can be easily imported into other versions of Outlook, such as Outlook for Windows. This format is compatible with Outlook 2003 and later versions. It is worth noting that if you want to import the PST file into another Outlook for Mac account, you may need to use a third-party application.

OLM Format

The OLM format is the default export format for Outlook 2016 for Mac. It is specifically designed for Mac users and allows you to easily import your folders back into Outlook for Mac. However, this format is not compatible with other versions of Outlook.

Both export formats have their advantages and disadvantages, so it’s important to consider your specific needs and compatibility requirements before choosing one. Once you have made your selection, you can proceed to the next step of the export process.

Specify the export location

When exporting specific folders in Outlook 2016 for Mac, it is important to specify the location where you want the exported data to be saved. This will make it easier for you to access and manage the files in the future.

To specify the export location, follow these steps:

1. Click on the “File” tab at the top left corner of the Outlook window.
2. Select “Export” from the drop-down menu.
3. In the Export window, choose “Outlook for Mac Data File (.olm)” as the file format.
4. Click on the “Continue” button.
5. Next, select the specific folders that you want to export by checking the boxes next to their names.
6. Once you have selected the folders, click on the “Continue” button.
7. In the next window, you will see the option to choose a location to save the exported files.
8. Click on the “Choose” button and navigate to the desired location in your computer.
9. Once you have selected the location, click on the “Save” button.

By following these steps, you will be able to specify the export location for your specific folders in Outlook 2016 for Mac. This will help you keep your exported data organized and easily accessible whenever you need it.

Start the export process

Once you have logged in to your Outlook 2016 account on your Mac, you can begin the process of exporting specific folders. Follow the steps below to get started:

Step 1: Access the Import/Export feature

To start the export process, click on the “File” tab in the top menu bar. A drop-down menu will appear.

Step 2: Select “Import…”

In the drop-down menu, select “Import…” A new window will open with various import options.

Step 3: Choose “Outlook for Mac archive file (.olm)”

From the list of import options, choose “Outlook for Mac archive file (.olm)” and click “Continue”. This will allow you to export your selected folders as a .olm file.

Once you have completed these steps, you are ready to select the specific folders you want to export in Outlook 2016 for Mac.

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